Sudbury businesses, served remotely
Accountant for Sudbury businesses
Sudbury accountant for businesses that drive: tax free per kilometre allowances, company vehicle benefits, Ontario HST and payroll.
Prepared by HBT Accounting, a CPA led firm in CalgaryUpdated 5.0 on Google, 59 reviews
A city measured in kilometres
Greater Sudbury had 166,004 people in 2021, spread over 3,186 square kilometres, about 52.1 to the square kilometre. Statistics Canada's latest count found 4,605 businesses with employees, led by health care (680), retail (617) and construction (566).
Distances like that make driving a real business cost. Home care visits, service calls and site work all add kilometres, and how a business pays for them decides the tax. An allowance tied to the kilometres actually driven for work can be paid tax free; a flat monthly amount generally cannot. HBT works from Calgary and handles Sudbury files remotely.
Greater Sudbury in numbers
| Population, 2021 Census | 166,004 |
|---|---|
| Change since the 2016 Census | Up 2.8% |
| Size among Canadian municipalities | 31st |
| People per square kilometre | 52.1 |
| Businesses with employees | 4,605 |
| Largest sectors by employer businesses | Health care and social assistance (680); Retail trade (617); Construction (566) |
Source: Statistics Canada: Population and dwelling counts, census subdivisions, 2021 Census and Statistics Canada: Canadian Business Counts, with employees, June 2026.
What a Sudbury engagement covers
Per kilometre allowances
Set up so they stay tax free, with logs to support them.
Company vehicles
Standby and operating cost benefits, the 34¢ a kilometre rate, and capital cost allowance.
Payroll and HST
Source deductions, T4 slips and Ontario HST returns.
How much can a Sudbury business pay per kilometre without it becoming taxable?
An allowance based only on kilometres driven for work, at a reasonable rate, is not taxable for the employee. The CRA's 2026 rates, 73¢ a kilometre for the first 5,000 kilometres and 67¢ after that, are also the most the business can deduct for a tax free allowance. A flat amount not tied to distance is generally taxable income.
Starting prices are published on the fees page. Final fees depend on scope, and we quote a fixed fee once the work is clear. See starting fees. The first conversation is free and takes about 10 to 15 minutes.